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Role of EHR in Patient Safety

July 8, 2021 - Parul Saini, Webmedy Team

Updated Version - July 21, 2023


Electronic Health Records (EHR)s hold immense potential for healthcare professionals as well as for patients. Electronic Health Records(EHR)s are necessary to improving patient safety. As data is increasing day by day, maintaining large files and medical records of patients has become a problem among health organizations. EHR plays a vital role in maintaining and increasing patient safety.

Keep reading to know why we need EHR software to maintain patient records and what role EHR plays in patient safety?

In the last few years, medical practices regardless of any size and specialty, are using medical software to manage their patients and care providers. As a result, Electronic Health Records (EHR)s are becoming more popular and the use of EHR software is on the rise. This jump in the adoption of EHR is because there are lots of benefits of electronic health records that we'll cover here but first understand what an EHR means.

What is EHR?

The goal of EHR or Electronic Health Records is to build up patient digital documents and medical charts. These are updated patient medical records that can be accessed in real-time by allowed users in a digital format. EHRs contain details of medical history, prescriptions, allergies, treatment plans, lab results, medical images of patients. In addition to the above, they also give doctors and care providers tools to help them make decisions about a patient's care.

Key Benefits of EHR

EHR offers multiple advantages - they help to give quality care to patients and streamline your workflow. They also allow doctors to interchange information with one another remotely and in real-time, making sure every clinician dealing with a patient has a current, complete and accurate file. In addition to this, they are highly customizable and can be configured according to your needs.

EHR helps care providers give quality care by allowing quick access to patient records resulting in more efficient care. EHR provides doctors with health analytics that help recognize patterns, predict diagnosis and suggest potential treatment options. These analytics lead to more successful overall patient results the first time, rather than just relying on trial-and-error methods.

On the patient's side, they have access to patient portals, which give them access to historical medical information such as lab and imaging results, prescriptions, investigations, and more. Patients can interact with their physicians by sharing notes, exchanging instant messages, and even video calling.

Role of EHR in Patient Safety

The contribution of electronic health records (EHRs) to patient safety goes far beyond sending the correct prescription to the right pharmacy. EHRs can help ensure patient safety beyond a continuum, beginning with appointment scheduling and continuing through the prescription pickup process.

Keeping patient information safe is a major challenge for all healthcare organizations. With EHR it becomes easy to maintain the information, improve accountability and security with audit trails that detail who has accessed the medical records and when, and what the individuals did while accessing each record. EHR allows only authorized persons to view information. With Patient portals included within EHR, patients can view, read and give information and take suggestions from their doctors. This gives patients the power to take charge of their health journey and keep them engaged in treatment.

Ultimately, EHRs help patients and physicians with medication reconciliation. A medication list compiled by EHR can be simply updated and retrieved whenever patient visits.

Now, let's look in detail how EHR help in improving Patient Safety:

  • Patient Education

    Resources are readily available for care providers to provide patient education materials electronically via secure messaging depending on a chosen diagnosis. Educational materials may contain customized medications and disease state information that can help patients get started on learning more about their conditions.

  • Medication Access

    Automated medication is now possible with cloud-based technology including brand name, biosimilars, and generic equivalents.

  • Medication Adherence

    Medications cost and cost-saving alternatives, also known as real-time prescription benefits (RTPB) checks, are given at the point of prescribing for qualified patients to help improve prescription adherence.

  • Patient Portal

    Patient portals allow patients to actively engage in their healthcare journey by giving them access to their records. Patients can view their appointments, procedures, prescription, lab results, medical images, and care plans.

  • Chronic Care Management

    Sending and receiving records or referrals electronically, also known as health information exchange, only with few clicks. Ensuring that patient health information is received and delivered properly can help speed diagnosis and treatment plans to keep transitions of care in motion.

  • E-prescription

    E-prescription allows physicians to electronically change or even cancel prescriptions, which can save time while making sure patients are taking the appropriate medications.

Summary

Errors made by humans are the main challenge for a patient's safety, well clinicians try not to make any mistake but they frequently have their attention pulled in several directions at once. On the other side, computers can be trained and programmed to look for mistakes to help to avoid problems, this is the main reason why Electronic health records (EHR)s are required to make huge improvements in patient safety.

EHR is a big boost to patient safety as new staff members come on shift and are unaware of problems with patients. With EHR new nurses or staff members can view all the patient information in one place. EHR can help avoid human error with real-time data entry. The healthcare industry is slow to adopt new technologies but in near future, we will see EHRs as necessary and a common thing as just other technologies do.

Helpful Information

What is an EHR and how does it relate to patient safety?

An Electronic Health Record (EHR) is a digital version of a patient's medical history, maintained by the provider over time. It centralizes patient information and supports healthcare providers in decision making, which can enhance patient safety by reducing the chances of medical errors and improving the quality of care.

How does EHR improve the accuracy of diagnoses?

EHRs improve the accuracy of diagnoses by providing healthcare providers with comprehensive patient information at the point of care. This includes past medical history, allergies, lab results, and medication records, which can help providers make more informed and accurate diagnostic decisions.

How does EHR reduce medication errors?

EHRs can reduce medication errors through features like electronic prescriptions, medication reconciliation tools, and drug-allergy interaction alerts. These features help ensure the correct medication is prescribed to the right patient, at the appropriate dose and time, thus reducing the risk of adverse drug events.

Can EHRs prevent duplicate testing?

Yes, EHRs can help prevent duplicate testing. By having all patient records in one place, healthcare providers can easily access previous test results, reducing the need for repeated tests and thereby minimizing unnecessary patient exposure to potentially harmful procedures.

How does EHR enhance patient data security?

EHRs enhance patient data security through encryption, access controls, and audit trails. These technologies ensure that patient data is only accessible by authorized individuals and that any access to the data is tracked, helping protect patient information from breaches or misuse.

How does EHR improve the coordination of care?

EHRs improve the coordination of care by enabling seamless communication among healthcare providers. Information about a patient's care plan, medications, and medical history can be shared electronically among a patient's care team, facilitating better coordination and continuity of care.

How can EHR contribute to a culture of patient safety?

EHRs contribute to a culture of patient safety by promoting transparency, standardization, and continuous quality improvement. They enable the recording, analysis, and tracking of patient safety incidents, helping healthcare organizations identify patterns, learn from mistakes, and implement changes to improve patient safety.

How does EHR improve the management of chronic diseases?

EHRs improve the coordination of care by enabling seamless communication among healthcare providers. Information about a patient's care plan, medications, and medical history can be shared electronically among a patient's care team, facilitating better coordination and continuity of care.

How can EHR contribute to a culture of patient safety?

EHRs contribute to a culture of patient safety by promoting transparency, standardization, and continuous quality improvement. They enable the recording, analysis, and tracking of patient safety incidents, helping healthcare organizations identify patterns, learn from mistakes, and implement changes to improve patient safety.

How does EHR improve the management of chronic diseases?

EHRs can enhance the management of chronic diseases by facilitating the tracking of patient health data over time. They can generate reminders for preventive care services, help monitor patient progress, and enable more effective communication between patients and their care team, all of which contribute to better disease management.

How does EHR impact the speed of patient care?

EHRs can positively impact the speed of patient care. Having instant access to patient information allows healthcare providers to make faster clinical decisions. Additionally, many EHRs have functionalities that speed up administrative tasks like prescribing medications or ordering tests.

How does EHR contribute to improved patient outcomes?

EHRs contribute to improved patient outcomes by supporting evidence-based decision making, promoting better coordination of care, and reducing medical errors. All of these factors can lead to more effective treatments, improved patient adherence to care plans, and overall better health outcomes.

What role does EHR play in health informatics?

In health informatics, EHRs play a crucial role as they are the primary digital tool that stores, organizes, and displays patient health information. They facilitate data-driven decision making and are the basis for many health analytics and population health management efforts.

What is the role of EHR in reducing healthcare costs?

EHRs can contribute to reducing healthcare costs by increasing efficiency, reducing paperwork, preventing duplicate tests, and decreasing medical errors. All of these can lead to significant cost savings for both healthcare providers and patients.

How can EHRs help in clinical decision support?

EHRs can support clinical decision-making through integrated Clinical Decision Support (CDS) tools. These tools can provide healthcare providers with evidence-based alerts and reminders, predictive analytics, and patient-specific recommendations, assisting providers in making more informed clinical decisions.

How does EHR improve patient engagement?

Many EHR systems offer patient portals, which can improve patient engagement by allowing patients to access their health records, schedule appointments, refill prescriptions, and communicate with their healthcare providers. This fosters an active role in their own healthcare and improves patient-provider communication.

Can EHRs contribute to population health management?

Yes, EHRs can contribute to population health management by providing valuable data on health trends, disease prevalence, and treatment outcomes. This data can be used to develop public health strategies, track the effectiveness of interventions, and improve the overall health of a population.

How does EHR improve documentation?

EHRs improve documentation by allowing for real-time, digital record-keeping. This eliminates issues with legibility, lost paperwork, and incomplete records. EHRs can also prompt providers to include necessary information, ensuring comprehensive and standardized documentation.

What role does EHR play in preventive healthcare?

EHRs can generate reminders for preventive healthcare services like screenings and check-ups, based on a patient's age, sex, and health conditions. This can help catch health issues early, when they're most treatable, and promotes an emphasis on preventive care.

Can EHRs help reduce hospital readmissions?

EHRs can help reduce hospital readmissions by improving care coordination and facilitating better post-discharge planning. With EHRs, healthcare providers can more effectively monitor patients post-discharge and identify any potential problems before they lead to readmissions.

Can EHR systems improve quality reporting and metrics?

Yes, EHR systems can automate the collection of quality metrics and streamline the reporting process. This can provide healthcare organizations with timely and accurate data to evaluate their performance, identify areas for improvement, and track their progress over time.

What is the impact of EHR interoperability on patient safety?

EHR interoperability - the ability of different EHR systems to exchange and interpret data - can significantly impact patient safety. It allows all healthcare providers involved in a patient's care to access the most accurate, up-to-date information, reducing the chances of errors due to incomplete or outdated information.

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